Drayton Fox LTD (Drayton Fox / we / us / our) is committed to protecting and respecting your privacy.
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data). This policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed, stored and disclosed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. By visiting www.draytonfox.com (the Site) or using any services offered through or associated with our Site (the Services), you are deemed to have accepted and consented to the practices described in this policy.
The Site is owned and operated by Drayton Fox LTD (Company No. 11554843) of Unit 2, Capital Court Bittern Road, Sowton Industrial Estate, Exeter, United Kingdom, EX2 7FW (our Company Address). Drayton Fox processes personal data as a Data Controller, as defined in the Directive and the General Data Protection Regulation (GDPR).
The Site contains links to and from the websites of our partner networks, advertisers and affiliates or to websites shared by other users. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
We collect and process personal information so we can provide our Services to you. It’s important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
The data we collect and process about you is explained in the sections below.
You give us information about you by filling in forms on our Site or by corresponding with us by phone, e-mail or otherwise. This includes information you provide when you fill out a contact form or application form (whether digitally or via hard copy), or search for a job or a candidate.
The information you give us includes your name, email address, phone number, and location information. If you are a job seeker, we will also ask you for your education history and employment history, as well as the name and phone number of your emergency contact. If you are an employer, we will also ask you for information about your business and open role(s). This data is necessary for our legitimate interests and for us to effectively supply our Services to you, and we rely on this as a lawful basis to use and process the data described above.
Each time you visit or use our Site, we automatically collect the following information:
We use this information as statistical data about your browsing actions and patterns, for system administration, and to evaluate, provide, protect or improve our Services (including by developing new products and services). Because we collect, use and share this information in the aggregate, it does not identify any individual.
We use third parties such as LinkedIn, Total Jobs, JobSite and CV Library to collect information about job seekers. For more information on how these companies handle your personal data, please refer to their privacy policies.
We use your data to carry out our Site and Services in the following ways:
We also use your data to make our Site and Services better in the following ways:
We will not send you any unsolicited marketing or spam and will take all reasonable steps to ensure that we fully protect your rights and comply with our obligations under applicable data protection laws. If you are an existing customer, we will only contact you by electronic means (e-mail or SMS) with information about services similar to those which were the subject of a previous enquiry by you. If you are a new customer, and where we permit selected third parties to use your data, we (or they) will contact you by electronic means only if you have expressly consented to this.
You can ask us or third parties to stop sending you marketing messages at any time by following the opt-out links on any marketing message sent to you or by contacting us at any time. If you do not want us to use your data in this way, or to pass your details on to third parties for marketing purposes, please notify us in writing or by email at the email address below.
All of your personal information is protected and we have put in place appropriate physical, electronic, and management procedures to safeguard and secure the data we collect. Your information is stored in hard copy, on secure cloud databases, internal servers, and on third party softwares such as Bullhorn. Your information is only accessible by employees who have authorised access rights to such information. All of your payment information is encrypted using SSL technology.
Unfortunately, the transmission of information via the internet is not completely secure. Although we do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our Site; any transmission is at your own risk. Once we have received your information, we use strict procedures and the security features described above to try to prevent unauthorised access.
We only keep your personal information for as long as it’s necessary for our original legitimate purpose for collecting the information and for as long as we have your permission to keep it. We will delete your personal information when you request to delete your account by emailing us at the email address below.
We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We use third parties such as payment processors, web developers, professional service providers (such as our legal and accounting teams), and Bullhorn (customer relationship management). These third parties have access to data we share with their platforms.
The only other circumstances under which we would share your personal data are:
6.1 Lawful Bases
We will ensure that your personal data is processed lawfully, fairly, and transparently and that it will only be processed if at least one of the following bases applies:
6.2 Data Subject Rights
Under the GDPR, you have the right to:
You will not have to pay a fee to access your personal data (or to exercise any of the other rights) unless your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
You have the right to ask us not to process your personal data for marketing purposes. We will get your express opt-in consent before we use your data for such purposes or share your personal data with any third parties for such purposes, but you can exercise your right to prevent such processing by contacting us at the Company Address, via email at the address below, or by unsubscribing using the links contained in the marketing emails.
We will notify you and any applicable regulator of a breach of your personal data when we are legally required to do so.